As a club, we decided to form a Constitution to futher benefit our members from an easy to see guide to how the committee will manage the club in the future. This constitution not only provides club members with reasssurances that their committee always work for them and thier club, but also means we can approach funding opportunities easier.
Forest of Dean Radio Controlled Car Club – Constitution
- Name
The club will be called Forest of Dean Radio Controlled Car Club (FODRCCC) and will be affiliated to the British Radio Car Association (BRCA)
- Aims and objectives
The aims and objectives of the club will be:
- To offer competitive opportunities in scale Motorsport
- To promote the sport of radio controlled car racing
- To ensure a duty of care to all members of the club
- To provide all its services in a way that is fair to everyone
- To ensure that all present and future members receive fair and equal treatment
- Membership
Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted and the policies and rules of British Radio Car Association.
Members will be enrolled in one of the following categories:
- Senior member
- Junior member (under 17)
- Membership fees
Membership fees will be set annually and determined at the Annual General Meeting.
Fees will be paid by annual subscription, from the time a member first becomes a member of the above named club
- Officers of the club
The officers of the club will be (at a minimum to operate) :
- Chair
- Secretary
- Treasurer
- Drivers Rep
Officers will be elected annually at the Annual General Meeting. Any current member can apply for any position.
- Committee
The club will be managed through the Management Committee consisting of:
Chairman, Secretary, Treasurer, Drivers Rep. Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club and held no less than 6 per year.
The quorum required for business to be agreed at.
Committee meeting attendance will be: 3 Officers minimum
The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
- Finance
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end in ; November
An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.
- Annual general meetings
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 31 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
Elections of officers are to take place at the AGM.
All members have the right to vote at the AGM.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
- Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 7 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 7 days of the Secretary receiving the appeal.
- Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of the club members.
- Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
Declaration
Forest of Dean Radio Controlled Car Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
SIGNED: Mark Raddenbury
DATE:. 13th November 2023
NAME: mark raddenbury
POSITION: Club Chair
SIGNED: Chris Milner
DATE: 13th November 2023
NAME: Chris Milner
POSITION: Club Secretary